FCC Form 498 and the Billed Entity Applicant Reimbursement (BEAR) Method, Part 2

FCC Form 498 and BEAR invoicing Part 2If you’ve chosen the BEAR method of invoicing and your FCC Form 498 is approved, you can submit an FCC Form 472 (BEAR Form) to request reimbursement.

Filing tip: One BEAR form per service provider
Only one service provider can be listed on a BEAR Form, so you must file at least one BEAR Form for each service provider you have.  

You can submit BEAR forms however often you want, according to what is most convenient  for you. Some entities choose to invoice monthly, but you can also submit forms quarterly, or once at the end of the funding year. Just make sure to submit the form for reimbursement no later than 120 days after either (1) your services end, or (2) the date on your FCC Form 486 Approval Letter, whichever date is later.

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Quick update: Request an FY2015 invoice extension by today!

Applicants who had a Funding Year (FY) 2015 invoicing deadline on October 28, 2016, have an extra day to request a 120-day deadline extension. The new deadline to submit an invoice deadline extension request is today, Monday, October 31, 2016 at 11:59 PM EDT (per the FCC’s Public Notice). To…

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FCC Form 498 and the Billed Entity Applicant Reimbursement (BEAR) Method, Part 1

FCC Form 498 and BEAR Invoicing Part 1As we mentioned in the last post, there are two ways to receive your E-rate discount. In this post, we’ll cover the billed entity applicant reimbursement (BEAR) method.

With this method, first you pay your service provider in full (after you are billed for services). Then you submit an FCC Form 472 to USAC to request your reimbursement.

However, a few things, however, have to be in place before you can do that.

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Invoice USAC for Reimbursement

Post 61 Invoice USAC for ReimbursementThe last step of the Schools and Libraries (E-rate) Program application process is to invoice USAC for your discounted share of your bill. You can submit an invoice to the E-rate Program only after:

  1. You received a positive funding amount on your funding commitment decision letter (FCDL),
  2. Your services have started/been delivered,
  3. You’ve submitted FCC Form 486 and received a notification in response,
  4. You’ve paid for the services, and
  5. Your service provider has filed its annual certification form.

We mentioned in Post #58 that you should tell your service provider which invoicing method to use. The two options available are:

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CIPA Compliance for E-rate

Post 60 - CIPA complianceOne of the certifications you make as part of FCC Form 486 is that you meet the requirements of the Children’s Internet Protection Act (CIPA) as a condition of receiving E-rate funding for Internet access and Internet-related services.

What is CIPA?

As mentioned in the last two posts, CIPA stands for the Children’s Internet Protection Act. This is a law that was established in 2000 and helps to protect minors from obscene content and abuse on the Internet, among other things. To receive E-rate funding for Category One Internet access and all Category Two services, you must certify that your institution is in compliance with this law.

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Notify USAC that services started

Post 59 - Notify USAC that services startedAs we said in the last post, FCC Form 486 is the “receipt for service confirmation and CIPA and technology plan certification form;” it notifies USAC that your services have started or been delivered, and that you agree to follow program rules.

Today, we’ll talk about how to file the form online, and the certifications you agree to by completing the form.

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