Keep records of everything! We can’t stress this enough. When in doubt, make a record. Imagine 10 years down the line and you or your successor is asked to produce evidence that you conducted a fair and open competitive bidding process for FY2016. You or your successor will want to quickly and easily be able to locate all the documentation you need. Document retention is also a program requirement and is one of the most common compliance failures found during audits of schools and libraries.